Choosing a Wedding Caterer

Finding the perfect caterer is an essential part of any large scale event. Weddings, corporate events, parties and family gatherings are all times when the services of a caterer might be needed.

There is no standard to great catering. Besides word of mouth and licensing, there is little to know about a catering company and how they should be working with you. But we believe that all caterers should follow a basic guideline.

Here’s how to choose a good caterer so that the food at your event is something memorable, for all the right reasons.

Every party has to be memorable.

To achieve this, here are a few tips on choosing a good catering service:

  • Word Of Mouth. Have any friends or family been there? Do they recommend it? Check Facebook and message former customers.
  • Caterer Specialty. Find out the caterer’s specialties, do they service the food you want and do they do large events.
  • References. Every great caterer should have references, whether it’s written testimonials or a glowing WeddingWire or The Knot page.
  • Catering License. A professional caterer keeps up with their licenses and renews them on time.
  • Quote. A quote should be able to be generated after a few minutes of getting to know the client. Party Size, types of food, and more should all be calculated and clearly shown.
  • Schedule a Tasting. Ask the caterer to do a sample presentation of the menu, table setup, and everything you need. You may also inform the caterer if you need wait staff during your party.
  • Contract! Always read the contract provided by the caterer before signing or giving a down payment.
  • Provide a list. Do this or you may just inform the caterer other services you need during the event.  The caterer or the venue staff will be more than willing to provide everything else—decorations, party favors, planning, etc.

After you contact a catering company, the caterer should work to make their special event perfect for you. They need to receive all of the information and make sure to follow it to the letter to ensure you have a great time. A rough checklist of the information you should provide is below:

  • type of eventEvent-Client-Consultation-Question-Family
  • date
  • time
  • guest count
  • venue
  • favorite foods or menu ideas

These guidelines should provide more than enough information for the caterer to provide an excellent and specific food event for you and your family/friends!

When the proposal is ready, the caterer gives it to the client for his or her perusal. After the client accepts the proposal, the caterer schedules another meeting to discuss the decor and layout and to plan a detailed timeline of the event.